Navigating the world of technical documentation can feel like wandering through a maze – complex specs, evolving products, and endless updates. That’s where outsourcing comes in. Europe is home to companies that specialize in turning messy, complicated tech info into clear, usable manuals, guides, and online resources. Whether you need software documentation, product manuals, or detailed technical content, these outsourcing partners can help you save time, reduce errors, and keep your teams focused on what they do best.
1. A-Listware
We focus on providing technical documentation and software development support by integrating with our clients’ teams. Our approach is centered around clear communication and collaboration, ensuring that all technical materials are accurate, structured, and easily usable. Over the years, we have built a network of professionals who help us manage complex documentation projects efficiently, keeping everything organized and consistent across different platforms and formats.
Our work spans multiple industries, allowing us to adapt documentation to specific technical needs and operational requirements. We handle everything from initial content creation to continuous updates and maintenance. By keeping our processes flexible and agile, we can adjust quickly to changing project requirements while maintaining clarity and accuracy in all technical materials.
נקודות עיקריות:
- Experienced team managing software and documentation projects
- Flexible integration with client teams
- Coverage across multiple industries
- Agile approach to documentation updates and maintenance
- Strong focus on structured and consistent content
שירותים:
- Technical documentation creation and management
- Software product manuals and guides
- Cloud and enterprise system documentation
- Legacy software documentation updates
- Continuous maintenance and version control
- QA and review of technical content
פרטי קשר:
- אֲתַר אִינטֶרנֶט: a-listware.com
- אֶלֶקטרוֹנִי: info@a-listware.com
- פייסבוק: www.facebook.com/alistware
- לינקדאין: www.linkedin.com/company/a-listware
- כתובת: סנט ליאונרדס-און-סי, TN37 7TA, בריטניה
- מספר טלפון: 44 (0)142 439 01 40+
2. SGS
SGS provides technical documentation services that cover the entire process from planning to final publishing. They focus on managing the different disciplines involved in creating technical content, including writing, illustration, translation, and production. Their approach ensures that documents meet national and international standards, as well as specific company or local requirements. By combining these services, they help clients streamline complex documentation workflows and maintain consistent quality across various formats.
They work with a range of content types, from software and operator manuals to maintenance guides and spare parts catalogs. Their teams also handle training materials, computer-based learning applications, and technical interpretations during on-site training sessions. With experience in structured documentation standards such as S1000D, SGS supports clients in producing well-organized, XML-based documentation suitable for industrial equipment and other technical systems.
נקודות עיקריות:
- Complete technical documentation solution including writing, illustration, and translation
- Compliance with national and international standards
- Experience with structured XML documentation (S1000D)
- Support for software, industrial, and training materials
- Integrated approach from planning to final production
שירותים:
- Technical writing and editing
- Technical and scientific translations
- Technical illustrations, animations, and presentations
- Production of manuals and spare parts catalogues
- Integration into software or online publishing
- Preparation of course materials and computer-based training
פרטי קשר:
- Website: www.sgs.com
- Facebook: www.facebook.com/sgs
- Twitter: x.com/SGS_SA
- LinkedIn: www.linkedin.com/company/sgs
- Instagram: www.instagram.com/sgsglobal
- Address: Grünbergstraße 15, 1120, Vienna, Austria
- Phone: +43 1 512 25 67 0
3. kothes GmbH
kothes handles technical documentation processes so that companies can concentrate on developing their products. They focus on outsourcing solutions that cover writing, editing, terminology, translation, and consulting, providing a single point of responsibility for all user information tasks. Their teams work to ensure documentation processes run smoothly and are constantly improved, supporting a wide range of industries with consistent output.
They maintain a network of offices across Germany, Austria, Switzerland, and the UK, keeping teams close to production sites and client operations. With more than 160 permanent employees, they offer scalability and reliability for large documentation projects. Their approach integrates project management, consulting, and smart information methods to keep documentation aligned with standards and user needs while staying adaptable to new requirements.
נקודות עיקריות:
- Network of offices across DACH region and the UK
- Integration of project management and consulting
- Single point of responsibility for user information tasks
- Processes aligned with smart information principles
שירותים:
- Technical writing and editing
- Terminology management
- Translation of documentation
- Project management and consulting for documentation
- Outsourcing of complete technical documentation workflows
פרטי קשר:
- Website: www.kothes.com
- E-mail: info@kothes.com
- Facebook: www.facebook.com/kothes-Smart-Information-Solutions
- LinkedIn: www.linkedin.com/company/kothes-gmbh
- Address: kothes GmbH Von-Ketteler-Str. 19 47906 Kempen GERMANY
- Phone: +49 2152 8942-0
4. GDS
GDS provides technical documentation support with a focus on flexibility and industry-specific expertise. Their teams handle a wide range of documentation types, from user manuals and maintenance instructions to data sheets and product catalogs. They also integrate graphics, illustrations, exploded diagrams, and 3D animations into their projects, adapting to both complex system documentation and straightforward consumer products. Their approach emphasizes compliance with directives and harmonization with client-specific processes to keep documentation accurate and consistent across multiple languages.
They work with different content management systems and offer both XML-based and Word-based editorial solutions. Their online portal allows clients to manage projects efficiently, track progress, and handle data transfers with ease. Beyond documentation creation, GDS provides specialized translation services, project management for multilingual projects, and support for compliance processes like CE marking. This combination allows them to assist companies in maintaining clear, structured, and legally compliant technical information.
נקודות עיקריות:
- Industry-specific expertise for complex and simple documentation
- Integration of graphics, illustrations, exploded diagrams, and 3D animations
- Multilingual project management and translation services
- Flexible use of content management systems (XML and Word-based)
- Online portal for project tracking and management
שירותים:
- Technical writing and editing
- Creation of operating manuals, user manuals, and maintenance instructions
- Graphics and animation production
- Specialized translation services
- CE marking process support
- Project management and document structuring
פרטי קשר:
- Website: www.gds.eu
- E-mail: info@gds.eu
- Facebook: www.facebook.com/gdsgruppe
- LinkedIn: www.linkedin.com/company/gdsgmbh
- Instagram: www.instagram.com/gds_gruppe
- Address: gds GmbH Robert-Linnemann-Str. 17 48336 Sassenberg Germany
- Phone: +49 (0)2583 301-3000
5. Rubicon Technical Services Europe
Rubicon Technical Services Europe focuses on producing clear and structured technical documentation for clients across various industries. Their teams work closely with technical professionals and subject matter experts to ensure accuracy and consistency in manuals, operating procedures, and training materials. They also develop standardized templates and test scripts for specific operational processes, particularly for data centers and mission-critical facilities. Their approach combines research, planning, and development to organize complex information into formats that are practical for end users.
In addition to creating new documentation, they maintain and edit existing materials, ensuring continuity with style guides and industry standards. Rubicon emphasizes structured libraries of technical terminology and manages updates, revisions, and literature required for comprehensive documentation. Their services support both electronic and hard-copy formats, allowing clients to adapt content to different needs while keeping information consistent and accessible.
נקודות עיקריות:
- Collaboration with technical professionals and subject matter experts
- Focus on data centers and mission-critical facilities
- Standardized templates and test scripts for operational processes
- Maintenance of technical terminology libraries
- Continuous updates and document revisions
שירותים:
- Technical writing and manual creation (electronic and hard-copy)
- Research, planning, and development of operating procedures
- Development of training materials and instructional content
- Analysis and editing of existing documentation
- Organization and management of technical literature and updates
פרטי קשר:
- Website: www.rubicontechserviceseurope.com
- E-mail: RTSEurope@rubicontechservices.com
- LinkedIn: www.linkedin.com/company/rubicon-technical-services-europe
- Address: Unit 22 – The Courtyard Kilcarberry Business Park Grange Castle Dublin 22, Ireland
- Phone: 353 (1) 467 5284
6. Canon Europe
Canon Europe provides outsourced document management services that focus on improving efficiency and streamlining workflows for businesses. Their teams handle a variety of document-related processes, from capturing and processing both physical and digital information to managing the full lifecycle of corporate documents. By coordinating tasks like scanning, data validation, and print management, they help organizations reduce the burden of labor-intensive activities while keeping information organized and accessible.
Their approach also involves leveraging technology and structured processes to support document creation, storage, and retrieval. Canon emphasizes flexibility, adapting solutions to both on-site and off-site requirements. The company works across multiple service areas to ensure that business information is managed consistently, with attention to both operational efficiency and compliance throughout the document lifecycle.
נקודות עיקריות:
- Streamlined management of physical and digital documents
- Support for full document lifecycle from capture to storage
- Flexible on-site and off-site service options
- Focus on process efficiency and labor reduction
- Integration of technology with document management
שירותים:
- Document capture and data processing
- Out-tasking of labor-intensive tasks such as scanning and data validation
- Print-room management services
- Document lifecycle management
- Implementation and consultancy for document processes
פרטי קשר:
- Website: www.canon-europe.com
- Facebook: www.facebook.com/CanonEMEApro
- Twitter: x.com/canonemea
- LinkedIn: www.linkedin.com/company/canon-emea
- Address: 4 Roundwood Avenue Stockley Park Uxbridge Middlesex United Kingdom UB11 1AF
- Phone: +44 208 588 8000
7. CMC Group Europe
CMC Group Europe works on technical documentation with a focus on clarity and usability, especially for the automotive sector. Their teams translate complex technical concepts into materials that are understandable for both specialists and end-users. They manage all phases of documentation, from initial research to drafting, editing, and final production, and maintain close collaboration with clients to ensure the content fits specific needs and industry standards. Visual elements such as diagrams and illustrations are often integrated to improve comprehension.
The company also emphasizes staying up-to-date with the latest automotive regulations and best practices, ensuring that documents remain accurate and relevant. They provide ongoing maintenance for documentation, adapting to changes in technology and client requirements. Their approach combines industry expertise, structured processes, and attention to detail to keep technical materials precise, consistent, and accessible across different formats and audiences.
נקודות עיקריות:
- Focus on automotive industry standards and regulations
- Clear and precise documentation for specialists and end-users
- Close collaboration with clients for tailored content
- Use of visuals, diagrams, and illustrations to aid understanding
- Ongoing maintenance to keep documents current
שירותים:
- Technical manuals and user guides
- API documentation and troubleshooting guides
- Training materials and customer documentation
- Content research, drafting, editing, and production
- Documentation review, feedback, and maintenance
פרטי קשר:
- Website: cmcgroup-europe.eu
- LinkedIn: www.linkedin.com/company/cmcgroup-europe
- Address: Arnhemseweg 6, 3817 CH Amersfoort, Netherlands
8. ELEKS
ELEKS focuses on providing technical solutions that combine engineering expertise with software development. Their teams work across industries to handle full-cycle projects, offering services that range from software development to AI and data-driven solutions. They emphasize collaboration with clients, tailoring their approach to meet specific project needs while integrating modern technologies and processes. Technical documentation often accompanies their software solutions, ensuring that complex systems are accompanied by structured, clear, and accessible guides.
The company also supports clients in areas like quality assurance, DevOps, and intelligent automation, providing a framework to maintain and update technical materials as systems evolve. Their teams work with industry standards and client-specific requirements, producing documentation that aligns with technical outputs and helps end-users or stakeholders understand and implement software solutions effectively.
נקודות עיקריות:
- Focus on engineering and full-cycle software solutions
- Collaboration with clients to adapt documentation and solutions
- Integration of modern technologies, AI, and data-driven tools
- Support for quality assurance, DevOps, and system updates
- Structured technical documentation aligned with software outputs
שירותים:
- Software development and application delivery
- Legacy software modernization and cloud computing
- Data and AI solutions, including machine learning and intelligent automation
- Technical feasibility studies and quality assurance
- Advisory services, UX consulting, and digital enterprise solutions
פרטי קשר:
- אתר אינטרנט: eleks.com
- פייסבוק: www.facebook.com/ELEKS.Software
- טוויטר: x.com/ELEKSSoftware
- לינקדאין: www.linkedin.com/company/eleks
- Address: 49 Obolonya St., Ternopil 46008, Ukraine
- Phone: +380948400096
9. Capgemini Engineering
Capgemini Engineering works at the intersection of digital and physical engineering, helping clients combine traditional engineering practices with modern digital tools. Their teams focus on aligning business goals with technological innovation, exploring ways to integrate software, AI, and data-driven insights into product development and operational processes. Technical documentation is part of this ecosystem, supporting projects by providing structured guidance and clear instructions for complex engineering systems.
They also run research and innovation programs to explore new technologies and optimize development cycles. Their approach often involves applying augmented engineering concepts, using AI and digital solutions to enhance accuracy, efficiency, and usability in technical processes. By documenting procedures, standards, and product operations, they ensure that knowledge can be shared effectively across teams and projects.
נקודות עיקריות:
- Integration of digital and physical engineering practices
- Research and innovation programs for advanced technologies
- Application of AI and augmented engineering in projects
- Support for complex product development and operational processes
- Structured technical documentation for knowledge transfer
שירותים:
- Product design and development support
- Engineering operations optimization
- Augmented engineering solutions using AI and digital tools
- Research and development programs
- Energy and efficiency management solutions
פרטי קשר:
- אתר אינטרנט: www.capgemini.com
- פייסבוק: www.facebook.com/CapgeminiAmericas
- לינקדאין: www.linkedin.com/company/capgemini
- אינסטגרם: www.instagram.com/capgeminiamericas
- כתובת: Place de l'Étoile, 11 rue de Tilsitt, 75017 Paris, France
- טלפון: 33 1 47 54 50 00+
10. Orchid Information Systems
Orchid Information Systems specializes in technical documentation and information services for a variety of industries across Europe and beyond. They provide structured support for creating technical manuals, illustrations, and online help systems, working with both large multinationals and smaller companies. Their projects typically follow a clear lifecycle that includes planning, information gathering, drafting, review, quality assurance, and maintenance, ensuring that documentation aligns closely with the client’s product and operational needs.
Their team combines creative and technical skills to cover multiple sectors, from oil and gas to marine, water, manufacturing, and software development. By offering a single point of contact for writing, editing, illustrating, and managing documentation, they provide solutions that are adaptable to different formats and delivery methods. This approach allows clients to maintain consistency across printed manuals, digital guides, and online support resources.
נקודות עיקריות:
- Technical documentation for diverse industries
- Experience with both multinational and local companies
- Full project lifecycle approach from planning to maintenance
- Worldwide client base including Europe, USA, Africa, and Asia
- Combines creative and technical personnel in projects
שירותים:
- Technical writing and authoring
- Technical editing and proofing
- Technical illustration and graphics
- Document management and hosting
- Online help and information systems
פרטי קשר:
- Website: www.orchidinfo.co.uk
- E-mail: solutions@orchidinfo.co.uk
- Facebook: www.facebook.com/pages/Orchid-Information-Systems-Limited
- LinkedIn: www.linkedin.com/company/orchid-information-systems-limited
- Address: Unit 6 The Lanterns Melbourn Street Royston, Hertfordshire SG8 7BZ, United Kingdom
- Phone: +44 (0) 1763 244007
מַסְקָנָה
When you look across Europe, technical documentation outsourcing isn’t just about putting words on paper. It’s about capturing the right knowledge, keeping complex projects organized, and making sure teams – both local and distributed – can understand and use information effectively. The companies highlighted here all approach this challenge in slightly different ways, whether it’s blending digital and physical engineering, integrating AI into workflows, or tailoring documentation for specialized industries like automotive or healthcare. Each brings its own mix of expertise, tools, and perspective to the table.
What really stands out is how these firms balance precision with accessibility. They’re not just creating manuals or guides – they’re building systems that help teams work smarter and stay aligned. For organizations considering outsourcing, the key is matching your needs to the provider’s strengths. Some excel in fast-moving tech environments, others in highly regulated industries. In the end, it’s about finding a partner who can capture knowledge clearly, maintain it over time, and help teams turn information into action.
