Managing IT costs can be tough, especially when businesses are trying to grow without blowing their budgets. That’s where IT cost optimization companies come in. These companies help organisations in the UK cut unnecessary spending, improve efficiency, and get more value from their tech investments. Whether you’re a startup or a large enterprise, working with the right partner can free up resources and help you focus on what matters most-your business.
1. A-listware
We provide IT outsourcing staffing solutions to support businesses in achieving their technology goals. With our headquarters in London, UK, and development hubs in Ukraine, Poland, and Romania, we work with clients across various regions to deliver tailored IT services. Our focus is on managing the recruitment and oversight of remote developers, allowing clients to concentrate on their core business objectives. We serve a range of industries, including enterprises and startups, to help them navigate digital transformation and bring products to market.
Our approach involves detailed project planning and agile development practices to ensure solutions meet client needs. We conduct thorough requirement analyses, provide accurate cost estimates, and implement risk management strategies to keep projects on track. By maintaining clear communication and regular updates, we ensure smooth collaboration and transparency throughout the development process. Our services are designed to optimize costs while delivering functional software solutions.
Key Highlights:
- Headquartered in London with development hubs in multiple countries
- Focuses on IT outsourcing staffing solutions
- Serves enterprises, startups, and software product companies
- Employs agile development and risk management practices
- Prioritizes clear communication and transparency with clients
Services:
- Requirements engineering for project clarity
- Cost estimation for accurate budgeting
- Project scoping to align with client expectations
- Competence-based developer selection
- Comprehensive risk management
- Agile delivery through sprint-based development
- Scope creep prevention through change evaluation
- Coordinated communication for stakeholder collaboration
- Routine reporting on project progress
- Centralized knowledge management for documentation
Contact Information:
- Website: a-listware.com
- Phone: +44 (0)142 439 01 40
- Email: info@a-listware.com
- Address: St. Leonards-On-Sea, TN37 7TA, UK
- LinkedIn: www.linkedin.com/company/a-listware
- Facebook: www.facebook.com/alistware
2. Crayon
Crayon focuses on IT optimization and innovation, assisting organizations in managing software and cloud investments. The company began with a commitment to guide customers through complex technology licensing and cost structures, initially concentrating on software procurement and asset management. Over time, Crayon has expanded its scope to include strategic software acquisition and continuous optimization of IT estates, with an emphasis on cloud, data, and AI solutions. The organization operates across multiple countries, employing professionals dedicated to helping businesses enhance efficiency through technology.
On July 2, 2025, SoftwareOne completed a transaction with Crayon, merging two providers of software and cloud solutions. This development has allowed Crayon to further align its services with broader industry expertise, supporting clients in both private and public sectors. The company prioritizes values such as integrity, pace, quality, and agility, aiming to deliver practical solutions that align with customer needs and budgets. Crayon’s approach centers on enabling organizations to adapt to technological advancements while maintaining cost-effective operations.
Key Highlights:
- Headquartered in Oslo, Norway, with operations in multiple countries
- Originally focused on software procurement and asset management
- Expanded to strategic software acquisition and IT estate optimization
- Merged with SoftwareOne in July 2025 to enhance service offerings
- Emphasizes values like integrity, pace, quality, and agility
Services:
- Software procurement to select and acquire suitable software solutions
- IT cost management to optimize software and cloud investments
- Cloud services for managing IT across various platforms
- Data and AI solutions to leverage data and artificial intelligence
Contact Information:
- Website: www.crayon.com
- Email: contactus.uk@crayon.com
- Address: 30 Dukes Place, EC3A 7LP London
- LinkedIn: www.linkedin.com/company/crayon-group
- Facebook: www.facebook.com/CrayonITGroup
- Twitter: x.com/crayonit
3. SCR21
SCR21, managed by Mark Bartrick, operates as an alliance of IT procurement consultants and subject matter experts focused on optimizing software costs. With decades of experience, the group assists businesses in negotiating software contracts to ensure cost efficiency and favorable terms. Mark Bartrick, having previously worked with Gartner and Forrester Research, brings insights from advising clients on enterprise software deals, helping organizations of varying sizes achieve better outcomes in their software negotiations.
The consultants at SCR21 maintain independence from software vendors, allowing them to prioritize client interests without external influence. The organization supports companies lacking dedicated IT procurement teams by stepping in to handle significant software deals and contract renewals. Additionally, Mark Bartrick shares expertise through regular LinkedIn posts and published books, including guides on negotiating with major software vendors like Microsoft and Oracle, available on various online platforms.
Key Highlights:
- Managed by Mark Bartrick with extensive experience in software negotiations
- Comprises an alliance of independent IT procurement consultants
- Maintains no affiliations with software vendors to ensure unbiased advice
- Shares expertise through LinkedIn posts and published negotiation guides
- Supports businesses without dedicated IT procurement teams
Services:
- Software cost minimization and ROI maximization
- Optimization of contract terms and conditions
- Assistance in achieving competitive software negotiations
- Support for equitable deals with software vendors
Contact Information:
- Website: www.scr21.co.uk
- Phone: +44 (0)204 542 3317
- Address: SCR21 Limited, 24 Highgrove Close, Hinckley, LE10 3JQ, United Kingdom
- LinkedIn: www.linkedin.com/in/markbartrick
4. Itransition
Founded in 1998, Itransition is a global leader in software development and IT services, delivering cost-effective, tailored solutions to UK businesses seeking to optimize IT expenditures. By combining deep technical expertise with industry-specific knowledge, Itransition creates applications and systems that drive efficiency and value across sectors like finance, pharmaceuticals, and retail.
Itransition helps UK companies reduce costs through services such as custom application development, enterprise system integration, and intelligent automation powered by data analytics. The company specializes in building minimum viable products (MVPs) to test concepts quickly, offering post-release support to ensure long-term performance. Its focus on quality assurance and standalone testing minimizes errors, reducing maintenance costs.
With a global presence and a proven track record, Itransition enables seamless enterprise management through integrated, secure systems, helping UK businesses streamline operations and achieve practical, scalable outcomes.
Key Highlights:
- Founded in 1998 with a focus on software development
- Operates across multiple countries with research and development labs
- Combines technical and industry expertise for tailored solutions
- Integrates testing and quality assurance into software delivery
- Serves clients in finance, pharmaceuticals, and retail sectors
Services:
- Application development for digital solutions of varying complexity
- Application security through audits, testing, and secure practices
- Software product engineering from MVP to post-release support
- Enterprise app integration for interconnected system management
- Quality assurance and testing as part of delivery or standalone
- Data analytics for business intelligence and decision-making
- Intelligent automation to enhance operational efficiency
- Managed IT services for ongoing support and optimization
Contact Information:
- Website: www.itransition.com
- Email: info@itransition.com
- Phone: +44 203 687 2282
- Address: 3rd floor, 5-8 Dysart St., EC2A 2BX, London
- LinkedIn: www.linkedin.com/company/itransition
- Facebook: www.facebook.com/Itransition
- Twitter: x.com/itransition
5. Wavestone
Wavestone, originating in France in 1990 as Solucom, provides consulting services focused on strategic transformations across various industries. The company supports clients in navigating competitive and rapidly changing markets, particularly in areas influenced by technology, digitalization, and generative AI. With a history of mergers, Wavestone has expanded its presence to multiple countries, incorporating expertise from diverse regions to address client needs. The organization combines sector-specific knowledge with cross-industry capabilities to deliver tailored solutions.
The company’s approach emphasizes independent analysis and technological expertise, assisting clients in reflecting on and implementing changes during complex transformations. Wavestone’s growth has included acquisitions in the UK, such as Pen Partnership and Coeus Consulting, as well as expansion into the US with Aspirant Consulting. This strategic development allows Wavestone to maintain a focus on delivering practical solutions while staying rooted in its European origins, supporting businesses in achieving resilience and agility in their operations.
Key Highlights:
- Founded in France in 1990 as Solucom
- Expanded into the UK through acquisitions like Pen Partnership and Coeus Consulting
- Combines sector-specific and cross-industry expertise
- Focuses on strategic transformations involving technology and digitalization
Services:
- Consulting for strategic business transformations
- Technology and digitalization advisory
- Support for generative AI integration
- Cross-industry capability development
- Independent analysis for complex transformations
Contact Information:
- Website: www.wavestone.com
- Address: 10 Exchange Square, Broadgate, London EC2A 2BR
- LinkedIn: www.linkedin.com/company/wavestone
- Twitter: x.com/Wavestone_
- Instagram: www.instagram.com/wavestone_consulting
6. ERA Group
ERA Group, established in 1992, focuses on business consultancy services aimed at optimizing supplier relationships. The organization leverages the experience of professionals with careers in senior roles to advise businesses on securing cost-effective deals with suppliers. ERA Group works to improve internal processes, manage supplier interactions, and ensure competitive pricing through methods like benchmarking and tendering exercises, tailoring solutions to client needs.
The consultancy maintains long-term relationships with clients, conducting regular invoice audits to sustain savings and monitor supplier performance over time. ERA Group operates primarily outside client office environments to minimize disruption, using transparent collaboration to keep clients in control of key decisions. The organization’s mission centers on delivering value without compromising the quality of goods or service levels, enabling clients to make informed decisions about their supply chain.
Key Highlights:
- Established in 1992 with a focus on supplier relationship optimization
- Utilizes experience from professionals with senior-level backgrounds
- Maintains long-term client relationships through regular audits
- Operates externally to reduce impact on client resources
- Prioritizes transparency and client control in engagements
Services:
- Improvement of internal business processes
- Management of supplier relationships
- Price benchmarking for competitive deals
- Conducting tendering exercises
- Integration and identification of new suppliers
- Invoice audits for sustained savings
Contact Information:
- Website: uk.eragroup.com
- Phone: +44 1732 525852
- Email: info@eragroup.com
- Address: 40 Churchill Square, Kings Hill, West Malling Kent, ME19 4YU, United Kingdom
- LinkedIn: www.linkedin.com/company/era-group-emea
- Twitter: x.com/EuropeanERA
7. SoftwareOne
SoftwareOne provides software and cloud solutions, assisting organizations in optimizing IT costs and managing technology investments. The company supports clients across various sectors by offering services that enhance IT efficiency and align with business goals. SoftwareOne’s operations are guided by principles such as humility, customer focus, and discipline, which shape its approach to delivering practical solutions for clients.
The organization emphasizes maintaining high standards in its services, ensuring that client expectations are met through structured processes. SoftwareOne’s acquisition of Crayon has expanded its capabilities, allowing it to offer a broader range of solutions for software procurement and cloud management. The company works with clients to support self-funded technology investments, focusing on cost optimization and sustainable growth without compromising on quality or service delivery.
Key Highlights:
- Guided by principles like humility, customer focus, and discipline
- Supports clients in software and cloud solution management
- Focuses on aligning IT solutions with business objectives
- Operates across multiple sectors to enhance IT efficiency
Services:
- Software procurement and management
- Cloud solution optimization
- IT cost management and optimization
- Support for self-funded technology investments
Contact Information:
- Website: www.softwareone.com
- Phone: +44 203 5300 270
- Email: info.gb@softwareone.com
- Address: 41-47 Hartfield Road, SW19 3RQ Wimbledon, United Kingdom
- LinkedIn: www.linkedin.com/company/softwareoneuk
- Twitter: x.com/SoftwareONEuk
8. Cardonet
Cardonet, established in 1999, provides IT support and technology services aimed at helping organizations navigate technological changes. The company focuses on delivering solutions that align with business objectives, offering support in areas such as IT strategy, consulting, and day-to-day management. Cardonet serves clients across various industries, including hospitality, education, and marketing, with a commitment to ensuring technology supports operational goals without disruptions.
The organization offers a range of services, from cloud solutions to cybersecurity, designed to enhance efficiency and security. Cardonet works closely with clients to integrate systems and provide tailored support, emphasizing transparent and responsive communication. The company’s industry-specific expertise allows it to address unique challenges in sectors like hotels, restaurants, and finance associations, ensuring technology solutions meet specific business needs.
Key Highlights:
- Founded in 1999 with a focus on IT support and services
- Serves industries including hospitality, education, and marketing
- Emphasizes transparent and responsive client communication
- Offers industry-specific solutions for unique business challenges
- Integrates systems to support operational efficiency
Services:
- IT support for business technology needs
- IT consultancy for secure and available platforms
- Managed IT services for operational efficiency
- Cloud services for private, hybrid, and public cloud solutions
- Cybersecurity to protect against threats
- Unified communication services for collaboration
- Industry-specific IT solutions for hotels, restaurants, and finance
Contact Information:
- Website: www.cardonet.com
- Phone: +44 203 034 2244
- Email: hello@cardonet.co.uk
- Address: 7 Stean Street, London, UK, E8 4ED
- LinkedIn: www.linkedin.com/company/cardonet
- Facebook: www.facebook.com/Cardonet
- Twitter: x.com/cardonetit
9. TORI
TORI, founded in 2002, operates as a consultancy specializing in financial services, addressing sector challenges through industry experience and client-focused solutions. Established by executives frustrated with traditional management consultancies, TORI emphasizes values such as trust, openness, respect, and integrity. The company was created to offer a different approach, prioritizing deep knowledge and transparency in its engagements with clients.
The organization focuses on transformational projects within financial services, adapting to the rapid pace of digital change. TORI also provides technology cost management, including third-party vendor spend reviews, asset consolidation, and IT infrastructure cost analysis, to optimize IT costs effectively. The consultancy builds long-term partnerships with clients, leveraging its expertise to deliver practical outcomes. TORI’s commitment to maintaining strong client relationships and staying ahead of industry trends ensures it addresses the evolving needs of the financial sector effectively.
Key Highlights:
- Founded in 2002 by financial services executives
- Specializes in transformational consultancy
- Prioritizes values like trust, openness, respect, and integrity
- Focuses on building long-term client partnerships
- Adapts to rapid digital changes in the industry
Services:
- Transformational consultancy for financial services
- Strategic advisory for digital change
- Client relationship management for sustained outcomes
Contact Information:
- Website: www.toriglobal.com
- Phone: +44 207 025 5555
- Email: tori-info@toriglobal.com
- Address: 8th Floor, 125 Old Broad Street, EC2N 1AR
- LinkedIn: www.linkedin.com/company/toriglobal
10. Arc Systems
Arc Systems, an IT managed service provider, combines technical expertise with a focus on personalized support to address business challenges. The company delivers solutions designed to be flexible and adaptable, supporting clients across various sectors with services that enhance IT infrastructure and security. Arc Systems emphasizes practical approaches to technology, ensuring alignment with client goals through tailored solutions.
The organization offers a broad range of services, including cloud solutions, cybersecurity, and data protection, to help businesses manage their IT environments effectively. Arc Systems also provides consultancy services to guide strategic IT planning and migrations. With partnerships like Dell Technologies and Microsoft, the company integrates industry-standard tools to support client operations and decision-making processes.
Key Highlights:
- Provides managed IT services with a focus on personalized support
- Partners with companies like Dell Technologies and Microsoft
- Offers solutions tailored to various business sectors
- Emphasizes flexible and adaptable IT services
- Supports strategic IT planning and migrations
Services:
- Managed IT services for personalized support
- Cloud and hybrid solutions for IT infrastructure
- Cybersecurity to combat digital threats
- Data protection with backup and recovery options
- Networking and communication solutions for connectivity
- Infrastructure development for stable IT systems
- Consultancy for strategic IT guidance
- Application services using Microsoft SharePoint and PowerPlatform
- Data and AI solutions with Microsoft Purview and CoPilot
Contact Information:
- Website: www.arcsystems.co.uk
- Phone: 01268 288100
- Email: info@arcsystems.co.uk
- Address: 9 Appold Street, London, EC2A 2AP
- LinkedIn: www.linkedin.com/company/arc-uk-systems-ltd
- Facebook: www.facebook.com/arcuksystems
- Twitter: x.com/arcuksystems
11. Imaginary Cloud
Imaginary Cloud, a UK-based leader in custom development, delivers fast, reliable, and technical debt-free IT solutions to optimize costs for businesses. Specializing in tailored technology services, the company supports sectors like healthtech, fintech, and retail, helping UK firms scale efficiently while aligning digital solutions with business goals.
By leveraging agile development and user-centric design, Imaginary Cloud builds cost-effective web, mobile, and software applications that minimize long-term maintenance expenses. Their code and user experience audits enhance product efficiency, reducing operational costs while improving usability. Services like product ideation and digital transformation enable UK businesses to plan and execute technology projects that drive growth and competitiveness without unnecessary expenditure.
Key Highlights:
- Focuses on technical debt-free development processes
- Supports industries such as healthtech, fintech, and retail
- Emphasizes user-centric design and agile methodologies
- Conducts code and UX audits for optimization
- Assists with product ideation and digital transformation
Services:
- Product ideation and scoping sessions
- Product design for user-driven interfaces
- Minimum viable product development
- Digital transformation support
- Software development with agile processes
- Web development for custom applications
- Mobile app development for market needs
- Data science solutions for business insights
- UX/UI design for usability and efficiency
- Quality assurance for error-free software
- Digital acceleration for growth
- Code and UX audits for optimization
Contact Information:
- Website: www.imaginarycloud.com
- Phone: +44 747 656 3437
- Email: info@imaginarycloud.com
- Address: Northside House, Mount Pleasant, Cockfosters, EN4 9EB, London
- LinkedIn: www.linkedin.com/company/imaginary-cloud
- Facebook: www.facebook.com/imaginarycloudteam
- Instagram: www.instagram.com/imaginary_cloud
12. Capacitas
Capacitas specializes in cloud cost optimization, helping businesses reduce expenses while maintaining performance and scalability. With a focus on analyzing technology stacks, the company identifies cost-saving opportunities and ensures clients pay only for necessary resources. Capacitas employs a structured approach to cloud optimization, working closely with clients to align infrastructure with business demands and avoid overconsumption.
The organization uses data-driven methods to deliver sustainable cost reductions and improve cloud infrastructure efficiency. Capacitas also emphasizes knowledge transfer, equipping client organizations with the skills to maintain cost-effective systems over time. By addressing both short-term savings and long-term performance, the company supports businesses in achieving stable and scalable cloud environments.
Key Highlights:
- Specializes in cloud cost optimization
- Uses data-driven methods for sustainable savings
- Focuses on aligning infrastructure with business needs
- Emphasizes knowledge transfer to client organizations
- Supports scalability and performance in cloud environments
Services:
- Cloud cost optimization for reduced expenses
- Technology stack analysis for cost-saving opportunities
- Infrastructure alignment to avoid overconsumption
- Knowledge transfer for cost-optimization skills
- Performance and scalability enhancement for cloud systems
Contact Information:
- Website: www.capacitas.co.uk
- Phone: +44 (0) 20 7566 4869
- Email: contact@capacitas.co.uk
- Address: Capacitas Ltd, Second Floor, 8-10 Hatton Garden, London, EC1N 8AH
- LinkedIn: www.linkedin.com/company/capacitas
- Facebook: www.facebook.com/Capacitas-Ltd-1102168029806918
- Twitter: x.com/capacitas
Conclusion
At the end of the day, IT cost optimization isn’t just about cutting expenses-it’s about spending smarter. The right company will help you spot where your money’s going, what’s working, and what can be trimmed or improved. Whether you’re dealing with bloated cloud bills, outdated infrastructure, or just want a second opinion on your current setup, there are plenty of UK-based experts ready to help.
Take the time to find a partner that understands your business goals, communicates clearly, and offers solutions that actually make sense. Because saving money on IT shouldn’t mean sacrificing performance-it should mean unlocking better ways to grow.
